MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th July 2011 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Mrs Lewis (Chairman), Arckless, Bilboe and Hinson; together with the Clerk- Miss E Brown.
2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
3. APOLOGIES: Cllr Weir – holidays.
These were accepted by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.
4. RFO’s REPORT:
4.1: Government Procurement Card Application form submitted.
4.2: Santander change of signatories form submitted. Cllr Ms Lewis suggested the Clerk draft up a letter authorising the Clerk to raise queries on the account; to be signed by the signatories. Online access could also be set up for this account.
4.3: Co-operative Guaranteed investment account application sent off.
4.4: Annual return returned with three queries. Queried answered and accounts re-submitted.
4.5: Fuel card company no longer in partnership with local garage; payment in the future will be made by invoice rather that direct debit.
4.6: Letter sent to employees re: overpayment of wages as a result of bank error. Overpayments were collected from July salaries.
The Clerk’s report was proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
5. COMMUNICATIONS:
5.1: None
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of the July meeting having been approved at the June meeting.
6.2: The following cheques had been signed out of Meeting because of the urgency of the matter and retrospective approval was given on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
| Minute Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0401 | 102430 | Royal Mint | 2011 UK Baby Gift Set |
£23.45 |
| TC0402 | 102431 | Greenfingers | Gazebo for Hauxley |
£59.99 |
| CM0401 | 102432 | Screwfix | Karcher Pressure Washer |
£97.99 |
| TC0403 | 102433 | ATC | Petty cash |
£40.00 |
| TC0404 | 102434 | Argos | Two door cupboard |
£44.99 |
| TC0405 | 102434 | Wilkinson | Wine glasses |
£2.61 |
| TC0406 | 102435 | Alan Brown (market trader) | Planting (Pride in Amble) |
£46.00 |
| TC0407 | 102436 | Blue Bell | Meal (garden awards) |
£16.90 |
| TC0408 | 102436 | Lawrences | Compost(Pride in Amble) |
£23.85 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £20.00 |
| PC0401 | Land registry | Copy of title plan | -£4.00 |
£16.00 |
| PC0402 | Post Office | Recorded delivery | -£2.00 |
£14.00 |
| PC0403 | Post Office | Postage | -£1.09 |
£12.91 |
| PC0404 | NCC | Parking ticket | -£2.00 |
£10.91 |
| PC0405 | ATC | Petty cash | +£40.00 |
£50.91 |
6.4: The accounts for the month were presented and approval given for signing on the proposal of Cllr Mrs Lewis, seconded by Cllr Hinson and agreed:
TOWN COUNCIL
| Minute Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0409 | 102437 | Homebase | Planting (Pride in Amble) |
£13.00 |
| TC0410 | 102437 | Focus | Paint (Pride in Amble) |
£10.00 |
| TC0411 | 102438 | Smith of Derby | Service of clock |
£201.60 |
| TC0412 | 102439 | Amble Gas Services | Reinstating of gas supply |
£72.00 |
| TC0413 | 102440 | Sample Property Services | Survey of bus shelters |
£120.00 |
| TC0414 | 102441 | T Dawson | PAT testing |
£216.00 |
| TC0415 | 102442 | BT | New telephone line |
£146.62 |
| TC0416 | 102443 | Azure | Printing of accounts insert |
£255.00 |
| TC0417 | 102444 | Warkworth Harbour Commissioner | Office rent |
£1375.00 |
| TC0418 | 102445 | United Carlton | Copier charges |
£14.36 |
| TC0419 | 102446 | Playsafety Ltd | ROSPA Inspection |
£75.60 |
| TC0420 | 102447 | HMRC | Tax & NI |
£1077.97 |
| TC0421 | 102448 | Confidential | Play ground inspection |
£72.00 |
| TC0422 | 102449 | G.B. Factory Carpets | Meeting room |
£360.00 |
| TC0423 | 102453 | Primary Colours | Painting of meeting room |
£355.00 |
| TC0424 | 102455 | Interior Goods Direct Ltd | Meeting room blinds |
£258.89 |
| TC0425 | 102456 | Amble Development Trust | TEN Licence-Young People |
£21.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0402 | 102450 | G.W.Fender & Sons Ltd | Burst pipe repair |
£60.00 |
| CM0403 | 102451 | Shaw & Sons Limited | Registers |
£378.00 |
| CM0404 | 102452 | Hauxley Village Hall | Donation for gazebo hire |
£20.00 |
| CM0405 | 102454 | Baker Shepherd Gillespie | Bat survey |
£356.40 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statments 30th June 2011
| Date | Method | Payment made to | Reason |
Gross amount |
| 10/06/11 | DD | The Fuelcard Company | Fuel |
£181.58 |
| 13/06/11 | SO | Confidential | Salaries and Wages |
£321.06 |
| 13/06/11 | SO | Confidential | Salaries and Wages |
£1019.77 |
| 13/06/11 | SO | Confidential | Salaries and Wages |
£1051.26 |
| 13/06/11 | SO | Confidential | Salaries and Wages |
£1631.47 |
6.6: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Gross amount |
| RC0401 | Curry | INV111210 |
£30.00 |
| RC0402 | Alistair Turner | INV111218 |
£1620.00 |
| RC0403 | Angus | INV111217 |
£420.00 |
| RC0404 | Alistair Turner | INV111212+15+16 |
£160.00 |
| RC0405 | Alistair Turner | INV111219 |
£20.00 |
| RC0406 | Co-operative Funeralcare | INV111207 |
£1400.00 |
| RC0407 | Co-operative Funeralcare | INV111213 |
£130.00 |
| RC0408 | Co-operative Funeralcare | INV111209 |
£50.00 |
| RC0409 | Santander | Interest |
£4.36 |
Total £3834.36
6.7: Acceptance of Spend/Budget Figures – YTD :
The figures for the quarter to June 2011 were presented and accepted on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed; copies are available on application to the Clerk.
7. REQUESTS FOR GRANT AID:
7.1: Amble Development Trust; Welfare Pavilion project – the Clerk updated the committee on the status of the funding available/required. As considerable funding was still needed, Cllr Mrs Lewis suggested a further update be requested when more funding was secured.
8. AGENDA ITEMS:
8.1: Approval of Committee Terms of Reference – after several amendments approval was proposed by Cllr Hinson, seconded by Cllr Bilboe and agreed. Copy attached.
9. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held at 6.30p.m.on Thursday, 1st September 2011 in The Council Office, The Quayside, Amble
Following acceptance of the adoption of Section 100a (4) of the Local Government Act the remainder of the Meeting was held in Private
PUBLIC/PRIVATE
P01. Quotes for Office and Cemetery noticeboards for approval – The Clerk requested this be deferred until further information was available.
The meeting closed at 7.15pm